{"id":11161,"date":"2019-07-01T07:24:20","date_gmt":"2019-07-01T04:24:20","guid":{"rendered":"https:\/\/www.brosix.com\/blog\/?p=831"},"modified":"2019-07-01T07:24:20","modified_gmt":"2019-07-01T04:24:20","slug":"how-to-communicate-while-travelling","status":"publish","type":"post","link":"https:\/\/www.brosix.com\/blog\/how-to-communicate-while-travelling\/","title":{"rendered":"How to Streamline Communication While Traveling on Business"},"content":{"rendered":"<p>Technology has transformed how businesses operate. Today, organizations of all sizes and types are increasingly made up of <a href=\"https:\/\/www.brosix.com\/blog\/remote-work-best-practices\/\">distributed teams<\/a>, remote workers, and freelancers.<\/p>\n<p>Email and innovations in real-time connectivity effectively keep these teams in touch with each other, as well as with clients, partners, and individuals outside the organization.<\/p>\n<p>Despite the prevalence of email and real-time chat, though, there\u2019s no doubt that meeting <a href=\"https:\/\/customerthink.com\/how-far-does-the-face-to-face-approach-help-to-grow-business-relations\/\" target=\"_blank\" rel=\"noopener noreferrer\">face-to-face is vital<\/a> for healthy business relationships.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter img-responsive size-full\" src=\"https:\/\/www.brosix.com\/files\/docs\/the-secrets-of-successful-business-traveling.jpg\" alt=\"Secrets of business travelling\" \/><\/p>\n<p>According to the Harvard Business Review, in fact, a face-to-face request is <a href=\"https:\/\/hbr.org\/2017\/04\/a-face-to-face-request-is-34-times-more-successful-than-an-email\" target=\"_blank\" rel=\"noopener noreferrer\">34 times more successful<\/a> than text-based communication<\/p>\n<p>Whether it\u2019s a new product launch, a crucial sales or marketing pitch, or an important meeting with a prospective client, meeting in person helps:<\/p>\n<ul>\n<li><strong>Build Trust<\/strong><\/li>\n<li><strong>Gauge body language<\/strong><\/li>\n<li><strong><a href=\"https:\/\/www.brosix.com\/blog\/team-creativity\/\">Stimulate creativity<\/a><\/strong><\/li>\n<li><strong><a href=\"https:\/\/www.brosix.com\/blog\/improve-work-efficiency\/\">Boost efficiency<\/a><\/strong><\/li>\n<\/ul>\n<p>Other events, like seminars or conferences, can\u2019t be carried out without the physical presence of each necessary party.<\/p>\n<p>As a result, business travel is booming. In 2017, $1.3 trillion was spent worldwide on business travel. Being away from your team, however, doesn\u2019t mean <a href=\"https:\/\/www.brosix.com\/blog\/how-to-build-collaborative-communication\/\">communication and collaboration<\/a> have to suffer.<\/p>\n<p>While a <a href=\"https:\/\/www.brosix.com\/solutions\/business-im\/\">business instant messaging solution<\/a> can help you keep in touch with your team while traveling on business, knowing how to maximize its potential can effectively streamline communication.<\/p>\n<p><strong>Here\u2019s How.<\/strong><\/p>\n<h2>Rethink How You Inform<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter img-responsive size-full wp-image-14502\" src=\"https:\/\/www.brosix.com\/wp-content\/uploads\/Boosting-International-Communication.png\" alt=\"Rethink How You Inform\" width=\"600\" height=\"315\" \/><\/p>\n<p>You may be accustomed to sending out mass emails to your team informing them that you\u2019re headed out on business.<\/p>\n<p>Doing so, however, can be a nuisance for both you and your team &#8211; flooding your team\u2019s already overcrowded inboxes, leaving them to ponder whether a response is warranted, and then, should they decide to reply, flooding your own inbox with unnecessary responses.<\/p>\n<p>Likewise, an IM in the <a href=\"https:\/\/www.brosix.com\/blog\/group-chatting\/\">group chat<\/a> can blossom into any number of unrelated discussions, disrupting workflows and productivity.<\/p>\n<p>Broadcast messages, on the other hand, act as a vehicle for quick announcements, eliminating recipients\u2019 ability to respond and <a href=\"https:\/\/www.brosix.com\/blog\/broadcast-messaging\/\">more quickly and efficiently<\/a> informing your team.<\/p>\n<p>By providing the power to hand select recipients and quickly announce your departure, <a href=\"https:\/\/www.brosix.com\/features\/broadcast-message\/\">broadcast messages<\/a> effectively remove any ambiguity, time-wasting, and inefficiency from the situation.<\/p>\n<h2>Exploit the Potential of Chat<\/h2>\n<p><a href=\"https:\/\/www.brosix.com\/blog\/instant-messaging-apps\/#What_is_Instant_Messaging\">Instant messaging<\/a> has no doubt been a game changer &#8211; not just for its impact on personal communication, but also for its ability to streamline business communication regardless of team location; and especially upon instances of travel.<\/p>\n<p>The real-time chat provided by a business instant messenger <a href=\"https:\/\/www.brosix.com\/blog\/instant-messaging-apps\/\">mitigates the risks<\/a> associated with using personal instant messengers to conduct enterprise communication &#8211; like security and functionality, to name a few &#8211; and can help in a number of ways.<\/p>\n<ol>\n<li>Use <a href=\"https:\/\/www.brosix.com\/features\/messages\/\">text chats<\/a> for quick one-to-one correspondences, checking in with or updating specific team members regarding tasks, projects, and progress<\/li>\n<li>Establish a <a href=\"https:\/\/www.brosix.com\/features\/chat-rooms\/\">chat room<\/a> for more efficient <a href=\"https:\/\/www.brosix.com\/blog\/group-communication\/\">group communication<\/a> while you\u2019re gone &#8211; conveying changes in travel plans, sharing photos from conferences or seminars, and communicating general updates and happenings<\/li>\n<li>Utilize <a href=\"https:\/\/www.brosix.com\/features\/chat-history\/\">chat histories<\/a> to more effectively remain in the loop &#8211; keeping track of conversations and communications across the platform both in real time, as well as upon return<\/li>\n<\/ol>\n<h2>Maximize Collaboration<\/h2>\n<p>Collaboration needn&#8217;t take a backseat just because you\u2019re on the road.<\/p>\n<p><center><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/p0vBUzL0kPc\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/center>Whether you\u2019re on a long layover or you\u2019ve just reached the hotel room, utilizing an innovative yet <a href=\"https:\/\/www.brosix.com\/features\/\">intuitive set of tools<\/a> maximizes both planned and impromptu collaboration in a way that\u2019s creative, dynamic, and engaging.<\/p>\n<p>For instance, consider employing a whiteboard. Pairing it with real-time communication creates <a href=\"https:\/\/www.brosix.com\/features\/whiteboard\/\">a visual whiteboard conference<\/a> capable of:<\/p>\n<ul>\n<li><strong>Furthering brainstorming sessions<\/strong><\/li>\n<li><strong>Highlighting revisions<\/strong><\/li>\n<li><strong>Reviewing and finalizing presentations or last-minute reports<\/strong><\/li>\n<\/ul>\n<p>Screen sharing sessions can facilitate more effective market, product, or competitor research, or collaboration on copy and content.<\/p>\n<h2>Go Mobile<\/h2>\n<p><a href=\"https:\/\/www.brosix.com\/wp-content\/uploads\/Using-Brosix-on-the-Go.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter img-responsive size-full wp-image-11406\" src=\"https:\/\/www.brosix.com\/wp-content\/uploads\/Using-Brosix-on-the-Go.png\" alt=\"Using Brosix on the Go\" width=\"600\" height=\"315\" \/><\/a><\/p>\n<p>Streamlined communication and collaboration while on the go is a challenge, especially if your preferred device is a laptop or desktop.<\/p>\n<p>Take advantage of your business <a href=\"https:\/\/www.brosix.com\/mobile-features\/\">instant messenger\u2019s mobile app<\/a>. Having at your disposal all of your chats on a multi-functional app capable of working across devices and operating systems ensures your team is never further than your fingertips.<\/p>\n<ul>\n<li><em>In transit? Notifications and offline messages ensure you never miss a message.<\/em><\/li>\n<li><em>Taking part in a conference? Image sharing keeps your team visually engaged and in the loop.<\/em><\/li>\n<li><em>Tired of playing catch-up? Chat histories and chat history sync allow you to not only follow each conversation, but rejoin as if you were never gone.<\/em><\/li>\n<\/ul>\n<h2>Don\u2019t Wait to Share Relevant Info<\/h2>\n<p>Don\u2019t hesitate to share info with your team that\u2019s of interest to them or their task load.<\/p>\n<p>If you\u2019re traveling for a seminar and a team member back at the office is responsible for <a href=\"https:\/\/kicksta.co\/blog\/best-instagram-growth-service\" target=\"_blank\" rel=\"noopener\">posting to social media<\/a> or updating the blog, sending photos, presentations, or other supplementary materials allows them to execute these tasks in real time.<\/p>\n<p>If you just secured a new client, you need to get the relevant documents to HR as soon as possible. And securely.<\/p>\n<p>Using an <a href=\"https:\/\/www.brosix.com\/features\/file-transfer\/\">unlimited size file transfer<\/a> allows you to accomplish all of that but without the inconveniences of size and volume restrictions; streamlining not only communication, but data transfers, as well.<\/p>\n<p>Vitally, transfer data only over a secure network featuring robust security protocols.<\/p>\n<p>A private team network employing peer-to-peer channels, encryption, and anti-virus and malware integration safeguards you, your data, and your peace of mind; which is reassuring when transferring data outside the secure confines of your office or home.<\/p>\n<p>Learn more about why <a href=\"https:\/\/www.brosix.com\/blog\/end-to-end-encryption-not-enough\/\">end-to-end encryption isn&#8217;t enough<\/a> for secure business communication.<\/p>\n<h2>Make It Personal<\/h2>\n<p>Don\u2019t want to miss the daily stand-up? Nail the sales pitch and can\u2019t wait to share the news? Or maybe it\u2019s a colleague\u2019s birthday or anniversary with the company.<\/p>\n<p>Instances like these call for communication that\u2019s not just efficient, but personal, also.<\/p>\n<p>On such occasions, choose a <a href=\"https:\/\/www.brosix.com\/features\/voice-chat\/\">voice call<\/a> or <a href=\"https:\/\/www.brosix.com\/features\/video-chat\/\">video chat<\/a> over an instant message. When you can\u2019t physically be in the same space, the intimate nature of voice and video communication allows you to more personally keep in touch, share big news, mark important milestones, and celebrate with your team.<\/p>\n<h2>Delegate Control in Your Absence<\/h2>\n<p><a href=\"https:\/\/www.brosix.com\/wp-content\/uploads\/staying-connected-summer.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter img-responsive size-full wp-image-11358\" src=\"https:\/\/www.brosix.com\/wp-content\/uploads\/staying-connected-summer.png\" alt=\"Delegate Control in Your Absence\" width=\"600\" height=\"315\" \/><\/a><\/p>\n<p>Traveling on business can be inconvenient. But it\u2019s more than long, cramped flights and missing your family and your own bed. When you\u2019re an administrator you need to ensure optimal productivity and performance in your absence.<\/p>\n<p>While business instant messengers can\u2019t provide <a href=\"https:\/\/eachnight.com\/sleep-studies\/get-perfect-sleep\/\" target=\"_blank\" rel=\"noopener\">a good night\u2019s rest<\/a> or relieve jet lag, they can ensure the latter remain at optimal levels.<\/p>\n<p><a href=\"https:\/\/www.brosix.com\/\">Brosix Instant Messenger<\/a>, for example, provides <a href=\"https:\/\/www.brosix.com\/features\/\">broad enterprise tools<\/a> to maintain streamlined communication and teamwork, even when you\u2019re away.<\/p>\n<ol>\n<li><em>Set multiple administrators, or a stand-in in your place, to evenly distribute administrative capabilities for more efficient and effective network management<\/em><\/li>\n<li><em>Establish, lock, or shut down chat rooms, and also manage the participants inside, to administer conversation spaces as you see fit<\/em><\/li>\n<li><em>Delegate the features to which users have access to assure maximum productivity<\/em><\/li>\n<li><em>Designate who can chat with whom to effectively manage network participants<\/em><\/li>\n<\/ol>\n<p>When used in tandem, comprehensive administrative controls allow you to reinforce a preexisting communication policy or establish a new one in your absence; reducing instances of misconduct and time-wasting and focusing communication and collaboration.<\/p>\n<h2>The Result<\/h2>\n<p>Business travel is here to stay. Ensuring efficient and <a href=\"https:\/\/www.brosix.com\/blog\/components-of-effective-communication\/\">effective communication<\/a> while traveling, though, means more than just having the right communication solution at your disposal.<\/p>\n<p>Knowing how to utilize its tools to their maximum potential and, importantly, extending the effort to remain in touch with your team can effectively streamline communication while you\u2019re traveling on business.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Technology has transformed how businesses operate. Today, organizations of all sizes and types are increasingly made up of distributed teams, remote workers, and freelancers. Email and innovations in real-time connectivity effectively keep these teams in touch with each other, as well as with clients, partners, and individuals outside the organization. Despite the prevalence of email [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":11385,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-11161","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-productivity"],"_links":{"self":[{"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/posts\/11161","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/comments?post=11161"}],"version-history":[{"count":0,"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/posts\/11161\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/media\/11385"}],"wp:attachment":[{"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/media?parent=11161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/categories?post=11161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.brosix.com\/blog\/wp-json\/wp\/v2\/tags?post=11161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}