16 Organization Apps to Get You Organized Once and for All
Playback speed:
Struggling to stay organized isn’t a one-size-fits-all problem.
You may be a meticulous note-taker, yet grapple with ordering the information in a useful way or sharing it with the right person at the right time. Or you may command your tasks and workflow with the precision of Swiss watch, but struggle at organizing the finer details in your personal life, such as receipts and business cards.
Ultimately, though, poor organization grinds productivity to a halt. But as the saying goes – there’s an app for that. And apps for organization are no exception.
Why Use an Organization App
Keeping yourself organized is crucial for productivity. As remote work takes hold, more and more people are juggling home and office responsibilities. Without good organization, effectiveness, motivation, and well-being suffer.
Today, tons of different software applications and tools can help you organize and manage both personal tasks and work-related processes.
- Notes and to-do lists
- Time tracking and planning
- Expenses
- Travel itineraries
- Scanned documents
- Business cards
- Team chat and work-related communication
- Task and project management
- Shared documents, files, and cloud-based storage
Best Organization Apps for Personal and Business Use
To sort through the clutter, here’s a rundown of the best organization apps to keep you productive.
1. Brosix
Brosix is an all-in-one instant messaging software for businesses to streamline and secure team communication.
Brosix gives you a fully encrypted, private Team Network that you can tailor to the unique needs of your business. Set up chat rooms for specific projects, teams, departments, or company branch locations. Broadcast messages to handpicked audiences or chat one-to-one. It’s all archived and easily retrievable.
Collaborate in real time thanks to rich voice and video calling capabilities, unlimited file sharing, screen sharing with remote desktop control, a virtual whiteboard, and more. Manage it all on a granular level from the Web Control Panel, including user access to features, contact lists, and chat rooms, all the way down to individual data security permissions.
Loaded with robust messaging features, collaboration tools, and control options, Brosix increases and secures team communication by replacing the need to use multiple instant messaging apps, or worse, free instant messengers that can pose a serious threat in the workplace.
- Available on: iOS, Android, macOS, Windows, Linux, Web
2. Awesome Note 2
If you’re an iPhone user looking to stay on top of the daily humdrum or just record those spur-of-the-moment ideas, check out Awesome Note 2. The all-in-one planner combines notes, to-do lists, and calendars over a clean design that’s bright, intuitive, and customizable. Take advantage of different templates, create multiple lists, organize them into separate categories or folders, color-code them, and sync everything between your iOS devices.
As personal productivity apps go, Awesome Note 2 is appropriately named, unless you’re an Android user. In that case, you’ll have to look elsewhere as it sadly isn’t available to you.
- Available on: iOS
3. Evernote
Android users bummed about missing out on Awesome Note 2 needn’t look further than Evernote. More than just a note-taker, Evernote is one of the most powerful organization apps out there. Manage to-do lists, scan business cards, receipts, and handwritten notes, and even record voice memos. Attach docs, photos, and PDFs and organize it all however you see fit. It’s a highly popular option and, unlike Awesome Note 2, has both a free version and an option for PC.
- Available on: iOS, Android, macOS, Windows
4. TripIt
If you’re a frequent traveler or the kind who’s always on the go during trips, keeping plans straight and itineraries separate can be a hassle. That’s where TripIt comes in.
TripIt analyzes and organizes all your relevant travel information. Simply forward your travel confirmations to the TripIt email address or sync the app with your email. TripIt then compiles your plans into one master itinerary that you can review from any device, online or off. TripIt even includes travel maps, like airport terminals, and directions for events that are back-to-back.
- Available on: iOS, Android, macOS, Windows
5. Expensify
Expensify is an expense management solution that simplifies the process of submitting and approving expense reports so you can keep spending neat and tidy.
Suited to large companies, small businesses, and individuals, Expensify offers respective plans for each. The app supports multiple user roles, admin capabilities, policy auditors, as well as integrations with accounting software such as QuickBooks. For business travelers, Expensify connects with other travel apps and even provides options like mileage tracking.
- Available on: iOS, Android, Web
6. Todoist
If you’re the kind of person with checklists always scattered about, Todoist could just be your saving grace. An easy-to-use to-do list organizer, Todoist helps you streamline these annoying and often messy lists.
You can make a list of tasks, set deadlines, assign goals to other people in group projects, prioritize via color-coding schemes, and track progress with productivity graphs. Todoist will even file the task for you and set a reminder, allowing you to take control of even the most disorderly lists.
- Available on: iOS, Android, macOS, Windows, Linux, Web
7. Google Drive
One of the challenges of good organization is staying in sync with those with whom you collaborate. But with nearly 1 billion users on the platform, that’s hardly a problem with Google Drive.
Drive is a multi-functional communication platform for file sharing, cloud storage, and remote collaboration. Teams and individuals can create docs, spreadsheets, slides, drawings, and more and then store and access the files on any device. Share and access files quickly with a URL link, comment and collaborate in real time, and view previous versions prior to editing. Better yet, with 5GB free storage, Google Drive is affordable for those on the tightest of budgets.
- Available on: iOS, Android, macOS, Windows, Web
8. Dropbox
Founded in 2007, Dropbox is a pioneer in the realm of digital document organization. The cloud-based content management solution facilitates quick storage and easy collaboration on files. Using the Dropbox client, you can drag and drop everything from individual files to your entire PC. You can even share and organize Google Drive documents, with links to the Drive files embedded in Dropbox folders. Leave comments, provide feedback, and assign roles to streamline document collaboration.
- Available on: iOS, Android, macOS, Windows, Linux, Web
9. CamCard
Networking is a great way to boost your contacts. Unfortunately, it often leaves you with a stack of business cards which can bog you down. And you can never really seem to locate the right card at the right moment. CamCard solves both of these issues. Just snap a picture of the business card and CamCard does the rest, organizing the relevant information and automatically adding it to your contact list.
- Available on: iOS, Android
10. LastPass
Logging in shouldn’t be a game of roulette. LastPass puts an end to the password antics by storing all your login credentials in a secure, encrypted vault. The password manager allows you to store credit card details, delivery addresses, encrypted notes, and more all supported by multi-factor authentication. The app can even fill in forms when you’re browsing the web.
- Available on: iOS, Android, macOS, Windows, Linux
11. SwiftScan
In the crowded field of mobile scanning apps, SwiftScan deserves consideration thanks to its ease of use, rich file management capabilities, and tight security protocols.
With SwiftScan, it’s easy to capture documents. The camera automatically deploys upon launching the app, or you can choose to start from your library. The library groups your scans by capture date, but from there you can create folders to better organize your files. For the security conscious, and unlike some competitors, SwiftScan retains nothing on its servers. Save scans locally or send them to one of 17 cloud services including Google Drive and Dropbox.
- Available on: iOS, Android
12. Toggl Track
Workdays teem with productivity killers. They deflect your attention for a second here and a few minutes there until suddenly you’ve lost the whole day. While Toggl Track won’t eliminate the distractions for you, it can help you track your time to pinpoint where your work hours go.
Toggl Track syncs between your phone, desktop, and the web so you can log hours from your browser and then stop from your phone. Add projects, clients, and tags and sum it up with business intelligence reports that you can export and analyze. This helps you not only discover where your time goes, but adjust your workflow appropriately.
- Available on: iOS, Android, macOS, Windows, Web
13. Proofhub
ProofHub is a user-friendly project management software solution. It gives you full control over your tasks and helps you manage your projects effectively.
Proofhub takes the place of apps like Slack, Toggl, Harvest and Dropbox, so you don’t have to invest in or switch among many tools while working. Its simple interface keeps the entire team on the same page. Team members can coordinate work schedules, carry on conversations and discussions, propose ideas, assign tasks and track progress status all from one place. Thus, collaboration and communication become effortless and mess-free.
- Available on: iOS, Android, Windows, macOS, Linux, Web
14. Otter
Otter is an AI-powered voice transcription app for your mobile devices. Otter captures meetings, interviews, lectures, and more, taking notes for you so you can focus on the conversation itself. Annotate transcriptions in real time, search text, set up groups to organize conversations and collaboration, share and export recordings, and arrange it all into folders. It’s like a personal voice assistant in the palm of your hands.
- Available on: iOS, Android, Web
15. Trello
Trello is an agile project management tool for Kanban-style progress tracking. Trello boards allow you to organize your information while Trello cards help you keep track of the finer details, such as tasks in your workflow. The drag-and-drop interface lets you easily show progress. Drop your Cards onto the board and drag them across as you advance. Open the cards to add comments, deadlines or specific files.
With Trello, you can make boards for everything in your life. Teams in companies can use Trello Business to unlock unlimited boards, user-level permissions, and integrations with apps like Google Drive and Jira.
- Available on: iOS, Android, macOS, Windows, Web
16. nTask
Available on: iOS, Android, Web
While manage projects, you will need to active communicate with your team members on tasks and share important documents for collaboration. This all can be done on nTask team communication tool.
nTask streamline your project communication with task comments, set reply later and send message to your team members in one app. Using this platform, you can share images, videos, documents and organize them in folders to better file management.
It’s rich text editor allows you to edit the message and even insert tables in the chat. Short codes can be used to assign task in the chat and gives you the ability to mention team members with the ‘@’ key. The app keeps all your work-related communication in one place, and help you browse it even for the finished projects for monitoring and evaluation purpose.
Top nTask features:
- Integration with Google Calendar, Outlook Calendar, Slack, Zoom and Zapier.
- Share files, images and videos with extendable storage capacity in paid packages
- Real-time notifications and reminders
- Meeting management and meeting notes
- Video conferencing with third party tool
nTask Pricing: Free basic plan; Premium plan at $2.99/user per month; Business plan at $7.99/user per month, Custom Enterprise plan is also available.
How to Stay Organized for Good
With so many apps on the market promising to help you organize your life or your business, finding the right one requires some homework.
Start by breaking down exactly what you need to better organize. Ask friends about their favorite apps or survey your team. Read up on customer reviews and product information on sites like Capterra and G2. Many organization apps are completely free to download and use while others offer limited free versions or free trial periods. Don’t hesitate to try a few different platforms.
If you’re not sure where to start, request a demo from Brosix. An all-in-one instant messaging software for businesses, Brosix offers the features, tools, and control options to streamline and secure your team communication.
Lora Ivanova is a B2B Sales & Social Media Executive at Brosix, establishing, developing and maintaining relationships with prospective clients. She also enjoys researching and writing about how a company can optimize its work processes through technology, to ensure best possible customer satisfaction, while saving time and money. Besides these, Lora expresses her passion for flowers through creation of bottle terrariums.
