20 Best Online Collaboration Apps to Keep Teams in Sync and on Task

Team collaboration apps allow your employees to collaborate online, boosting teamwork around your organization. Effective collaboration is the cornerstone of any successful enterprise. The ability of employees to actively contribute to one another, build off each other’s ideas, and work together towards common goals is vital to producing tangible team momentum and long-term viability.

Yet according to a survey, 39% of employees reported collaboration levels at their workplace as too low. Every team, including yours, could benefit from a little added support. That’s why we’ve gathered the best collaboration tools for teams in various areas.

From team chat and messaging to project management, document collaboration, knowledge and information sharing, organization, and more, if your team struggles to collaborate, get ready to dive deep.

Below we’ll offer 20 collaboration software to keep your team in sync and on task in 2024.

Top Collaboration Apps for Team Chat

1. Brosix

Brosix screens

Available on: Windows, macOS, iOS, Android, Linux, and Web

Brosix is an instant messaging software for businesses providing encrypted, real-time collaboration to streamline how day-to-day business gets done. It’s built for teams of all kinds and sizes, from remote to in-house.

Rich text, voice, and video channels enable clear communication no matter the moment or the occasion. Sync chat histories across devices and search conversations by date or keyword without limit. Custom chat spaces meet specific group requirements. A user-friendly mobile app enables online collaboration from anywhere.

Over a Brosix private team network, you can share your screen and give remote desktop access, create dynamic whiteboard conferences, take instantaneous screenshots, and send files unlimited in size and number. Use the powerful administrative features to delegate admin duties, customize group chat and collaboration spaces, and manage contact lists, features, and more on a user basis.

Give it a shot! With all your chats, meetings, team collaboration, and administration on a unified platform, Brosix is built to improve how teams collaborate.

Brosix pricing: Free team communication and modest admin control with Startup; $4 user/month for Business; $6 user/month for Premium gets you full control and customization of your team network.

2. Slack

Available on: iOS, Android, macOS, Windows, Linux, Web

The 800-pound gorilla of team chat, Slack is a messaging app that organizes group communication into channels. As a team collaboration app, Slack offers direct messaging, private or public channels for group chat, audio and video calls, and screen-sharing.

Slack features powerful search and notification capabilities that allow you to receive notifications from other software you use. Slack’s star status mainly comes from the fact that the app integrates with 2,600 apps, more than any collaboration tool.

But Slack’s integrations are dependent on the other tools you use. And it’s up to your team to use them to justify Slack’s hefty price tag. For the average employee, those integrations may be unnecessary, making Slack not much different from any other team chat app.

Check out these Slack alternatives for more on Slack and other suitable options for your team.

Slack pricing: Slack’s free option limits you to 10 integrations and message history and file storage for 90 days; Pro plan from $7.25 user/month; Business+ from $12.50 user/month; for Enterprise Grid custom plan prices, you need to contact sales

3. Flock

Flock

Available on: iOS, Android, macOS, Windows, Linux, Web

Flock’s team messaging tool has positioned itself to challenge Slack directly. Like Slack, Flock provides one-to-one messaging, group chat via public and private channels with threaded replies, and voice and video calls.

Flock offers fewer integrations than Slack. But as a team collaboration platform, Flock has built into the platform native task management options like the ability to convert discussion to tasks through shared to-dos. Flock also enables you to create polls and invite guests to the platform.

That said, Flock offers fewer customization options and it’s not all that much cheaper than Slack. Read more about the app and some other Flock alternatives here.

Flock pricing: Freebie plan limits you to 10K message history and 5 GB storage per team; Pro plan for $4.50 user/month for screen-sharing, unlimited messaging history, and 10GB storage per user; the Enterprise plan requires getting a quote

4. Microsoft Teams

Teams by Microsoft

Available on: iOS, Android, macOS, Windows, and Web

Teams is Microsoft’s collaboration tool. Part of the Office 365 package, Teams is geared toward large enterprises. Communication in Teams isn’t unlike the competition. You can chat in private or group conversations, place voice calls, hold video conferences, and share your screen.

Teams’ deep integration with Office 365 sets it apart from the pack, however. Your team can collaborate on top of virtually any type of Microsoft document, making it a great tool for heavy users of the Office 365 suite.

Keep in mind, Teams is notoriously tricky to deploy. What’s more, if you collaborate with teams, clients, or organizations outside of the Microsoft ecosystem, it could pose interoperability issues. But don’t worry, there’s no shortage of capable Teams alternatives for your organization.

Teams pricing: Essentials from $4 user/month; Business Basic from $6 user/month; Business Standard from $12.50 user/month; A limited free plan requires a Microsoft 365 subscription.

For the full list, check out these team chat apps and drive discussion and collaboration.
13 Best Team Chat Apps to Drive Your Business

Best Project Management Apps

5. Asana

Asana

Available on: iOS, Android, macOS, Windows, Web

Asana is a user-friendly task management tool to keep teams organized. Asana allows you to view everything in calendar format to help you plan your time and tasks, or timeline format to help you gauge remaining work – ideal for large tasks.

One area where Asana differs from other project management tools is by allowing you to manage dependencies. That means you can specify which tasks need to be completed before others can begin, helping you avoid bottlenecks and prevent situations where team members are waiting idly for their task.

Asana pricing: Freemium limits you to 10 members but offers unlimited tasks, projects, and conversations; Starter from $10.99 user/month; Advanced from $24.99 user/month

6. Trello

Trello

Available on: iOS, Android, Windows, macOS, Web

Trello enables visual team collaboration by way of an online digital Kanban board. There you can drag and drop tasks, communicate statuses, progress, and issues, and optimize workflows.

Choose boards or lists which you can further organize by teams or tasks. Break down the latter into “to-do”, “doing,” and “done.” Then delegate tasks, add deadlines, leave comments and feedback, and even get notifications as things relevant to you happen. Power up by integrating with apps like Google Drive, Jira, Evernote, and GitHub.

Trello pricing: Freemium offers up to 10 boards, file attachments up to 10 MB, and unlimited cards, members, and Power-ups per board; Standard from $5 user/month; Premium from $10 user/month; Enterprise from $17.50 user/month

7. Basecamp

Basecamp

Available on: iOS, Android, Windows, Mac, Web

Basecamp is more than just a project manager. The tool paves the way for group collaboration on tasks, as well as team chat. Basecamp provides direct messages for team members to chat one-on-one, as well as pubic message boards. There’s even a group chat where you can attach files, code snippets, audio and video files, and more.

The major selling point is To-do lists, which allow you to create tasks, set due dates, notify assignees, and attach notes and files. Tasks can be created globally or within specific teams or projects. To keep everyone current, each project is accompanied by a Schedule.

Just keep in mind you won’t get voice or video calls. Get the lowdown on Basecamp here.

Basecamp pricing: Free 30-day trial; $299 per month for unlimited users

8. Monday

Monday

Available on: iOS, Android, Windows, macOS, Web

Monday.com is an all-inclusive project management platform for fostering transparency between your team. The collaborative software integrates all team-related tasks and resources in one place to provide an overview of progress and enable better planning.

Create dashboards to customize your workflow. Assign tasks to owners and stay on top of deadlines. Keep track of all your team commitments with clear timelines (think a visual Gantt chart). Then track team progress and member contributions with output reports. With a number of easily customizable templates, you can choose the one that best suits your team’s needs.

Monday pricing: Free plan for up to 2 users; Basic from $8 user/month; Standard $10 user/month; Pro $16 user/month

Best Collaboration Software for Audio and Video Conferencing

9. Zoom

Zoom

Available on: iOS, Android, macOS, Windows, Web

Like many tech tools during COVID-19, Zoom’s popularity has exploded during the Coronavirus crisis. That’s because Zoom can help teams meet their remote working collaboration needs.

Record calls, discuss on the side, and share your screen showing the whole screen or a specified app that you’re running. You can even schedule calls in advance, split rooms into breakout sessions, and annotate shared screens. Once you install the app, you’ll unlock unlimited meetings for up to 100 participants, so long as you don’t talk for more than 40 minutes.

If you’re using Zoom to collaborate, keep in mind its increased popularity has led to an increase in security and privacy issues with the app.

Zoom pricing: Free for 40-minute meetings for up to 100 participants; Pro for $14.99/month for up to 30 hours per meeting and 100 users; Business for $21.99/month for 300 attendees and up to 30 hours per meeting; for Business Plus and Enterprise plans, you must contact sales

10. Whereby

Whereby

Available on: macOS, Windows, Linux

Formerly Appear.in, Whereby is a browser-based video collaboration tool. Just create a room, grab the link, and share it with your team! There’s no need to download software or provide logins for your calls and participants can join from any device. Screen-sharing allows you to drag and drop specific elements of your screen. The app is only supported on Chrome, Firefox, and Opera.

Whereby pricing: Free for one meeting room and video calls for up to 100 participants; 3 rooms for $6.99/month for Pro; $9.99/month per host for the Business Plan

11. GoToMeeting

Go To Meeting

Available on: Android, iOS, Windows, Mac, Web

GoToMeeting is an online meeting software allowing businesses and teams to collaborate via video, chat, and screen-sharing. Launch meetings from anywhere including mobile devices for up to 250 participants. Record meetings in case you can’t attend in real time. Screen-sharing lets you pass control of your device to your audience while note-taking and drawing tools enable real-time collaboration. GoToMeeting has everything your company needs to hold meetings with teams, clients, customers, or other businesses.

GoToMeeting pricing: Professional plan starts at $14 user/month for 150 participants; Business plan for $19 per organizer per month; Enterprise plans available upon request

Honorable Mention:

  • Skype
  • Cisco WebEx
Regardless of the conferencing tool you choose, productive collaboration via audio or video technology takes consideration and planning. Explore these
The Best Team Video Calling Apps and Their Use Cases

Best Online Collaboration Platforms for Document Management and File Sharing

12. Dropbox

Dropbox
Available on: iOS, Android, Windows Phone, macOS, Windows, Linux, Web

A pioneer in the field of online collaboration, Dropbox was one of the first to facilitate quick file storage and management over the internet. Today, more than 500 million users love Dropbox for the ability to create a Dropbox folder, drag and drop files, and share documents with anyone. You can even drag and drop your entire PC or Mac into Dropbox.

Dropbox is first and foremost a content management platform, but there are some limited team collaboration tools. Scan docs, share content and media, assign roles, comment and leave feedback, but that’s about it. You do get a host of integrations like Trello, Google Drive, and Slack. But Dropbox only offers users 2GB of free storage. Not much these days.

Dropbox pricing: Freemium with 2GB storage; Plus tier for $9.99 for 2 TB and a 30-day version history; Essentials tier for $18/month; Business for $20/month; Business Plus for $26/month

13. Google Drive

Available on: iOS, Android, macOS Windows, Linux, Web

Google Drive is the undisputed heavyweight of collaboration. The cloud storage and file-sharing app allows teams and individuals to collaborate from anywhere on just about anything.

Create files with Docs, Sheets, and Slides and store and access them on any device. Share files with others, comment and collaborate, and view previous versions prior to editing. Paid plans provide Drive users 24/7 one-tap access to specialists and the ability to share their data storage capacity with family members. For businesses that need more, Google offers Workspace, featuring audio and video calls, online team messaging, employee engagement tools, and more.

Google Drive pricing: Free for all features and 15GB storage; $1.99/month for 100 GB storage; $2.99/month for 200GB storage; $9.99/month for 2 TB storage

14. Box

Available on: iOS, Android, Windows, macOS, Web

Box is a cloud content management platform to streamline file sharing, teamwork on documents, and even some day-to-day internal processes. Box provides a centralized workspace to keep your team organized and on the same page. Edit and review documents in real time, share documents and files, assign tasks, and automate content reviews, onboarding processes, and contract approvals. Box integrates with tons of apps like Zoom, Office 365, Salesforce, and more.

Box pricing: $5 user/month for 100GB storage and 10 users; $15 user/month for unlimited storage and file uploads of up to 5GB; $25 user/month for unlimited storage and file uploads of up to 15 GB; $35 user/month for unlimited storage, up to 50GB files, and advanced admin control.

Organizational Online Collaboration Tools

15. Todoist

Todoist

Available on: iOS, Android, macOS, Windows, Linux, Web

Todoist is an easy-to-use to-do list manager that can streamline everything from the grocery shopping to group projects. Todoist organizes tasks, files, and discussions in one place. Delegate tasks, set priority levels and deadlines, receive notifications when teammates comment on tasks or tasks are completed. You can even gamify teamwork and visualize productivity trends over time. It’s a handy collaborative tool to keep teams organized.

Todoist pricing: Free for basic functionalities, $4/month for Pro features; $6 user/month for full-featured entire team access

16. Evernote

Evernote

Available on: iOS, Android, macOS, Windows

Evernote is a note-taking collaboration app to help your team manage to-do lists, business cards, receipts, documents, and of course, notes. Use Evernote’s templates to take notes whatever the occasion. Record ideas as voice memos and share them with the group. Connect with apps like Google Drive or Salesforce and then set up space where the team can collect, organize, and share their notes and documents. Evernote makes sure none of it slips through the cracks.

Evernote pricing: Free for note-taking with limited attachments, sharing and organizational tools; Paid plans start at $14.99/month up to $24.99 per user/month

For more, explore these Organization Apps and keep your team collaboration organized and efficient.
15 Best Organization Apps to Get You Organized and Boost Your Productivity in 2024

Best Collaboration Apps for Knowledge Management 

17. Confluence

Confluence

Available on: macOS, Windows, Linux, Web

Confluence is an intranet software that centralizes company information and knowledge. With Confluence, you can create anything from meeting notes and product requirements for better product management to employee evaluation frameworks, and then organize your content however you see fit. There’s a huge collection of templates to meet team, department, any company needs. Set user-level permissions, jointly edit pages, leave feedback, and mention teammates you need help from.

Confluence pricing: Free for up to 10 users with unlimited pages, spaces, and macros; From $6.05 user/month for up to 50,000 users

18. Guru

Guru

Available on: iOS, Android, Web

Guru’s information management tool makes knowledge-based collaboration a breeze. With Guru, company and team knowledge is stored in digestible amounts on Cards, with each team managing the Cards in their Collection. It’s a great way to keep sales or remote teams up to date.

The browser extension lets you access the Cards wherever you are online, so you can search your entire knowledge base without leaving the tab you’re in. Guru syncs with tools like Confluence, Box, and Google Drive so you can import and export knowledge on the fly.

Guru pricing: Free trial for 30 days; paid plans from $10 user/month

Other Helpful Collaborative Apps

19. Jotform Sign

Jotform Sign

Available on: Android, iOS, Windows, macOS

Jotform Sign allows its users to create and share legally binding documents in seconds. With this tool, you can collect signatures from your signers easily and store them securely. It has a wide selection of readymade templates that you can choose from in order to speed up the process.

With its Report Builder feature, you can generate live reports are embeddable on your website and keep track of your data. Speed up the process by eliminating manual tasks and automate your document workflow with Jotform Sign.

Jotform Sign pricing: A free plan with limitations is available, paid plans start at $34/month

20. Movavi

Movavi

Available on: Windows, Mac, Android, iOS

Movavi offers different software that can greatly help team collaboration when creating online content. Need to create a tutorial for new employees via recording your screen activity, convert files for future sharing, use a video editor with no watermark to make videos or a photo editor to retouch images? You have all these options available.

Movavi’s main goal is to simplify the process of creating multimedia content, making it easier and faster. All programs are intuitive and user-friendly, applying to both novice and experienced users.

The best thing about Movavi is that you can instantly share your videos, audio, images, etc. with team members via direct link or by uploading them to Google Drive, YouTube, WhatsApp, Telegram, and other platforms.

Movavi pricing: All programs include a 7-day free trial, the price depends on the program you want to use and ranges from $49.95 to $94.95 per year or $69.95 one-time fee for the basic Video Editor without extras

Conclusion: Which Collaboration Tool Is Right for Your Team?

As you can see, there’s much to consider when choosing a collaboration tool for your team. You also need to examine your internal processes and workflows.

Just remember, no tool, app, or software alone can solve all your team collaboration issues. But if you’re looking for one that comes close, why not give Brosix a shot? By providing a single platform for your chats, meetings, team collaboration, and administration, it’s built to improve how teams collaborate.

Nikola Baldikov

Nikola Baldikov is a Head of Marketing at Brosix, specializing in SaaS marketing, SEO, and outreach strategies. Besides his passion for digital marketing, he is an avid football fan and loves to dance. Connect with him on LinkedIn or follow him on Twitter at @baldikovn.

To top