While employers look for many qualities in an employee, it’s hard to look past someone who’s not only hard-working and productive, but also efficient in what they do.
But it begs the question – if your efficiency is lagging and you’re looking to boost it, what do you do?
Start by breaking down the root causes of your inefficiency and poor productivity. Consider, for example, things like:
While it takes time to make serious progress, there are things you can do today to improve work efficiency and, as a result, show your company that you’re a valuable part of the team.
If you’re ready to finally improve your efficiency at work, check out these steps below!
Regardless of your field, position, or place of employment, the fact remains that your day is full of tasks. Which ones will you complete first? Which ones are most important? How will you remain on schedule throughout the day?
If you don’t have a to-do list, you may find yourself prioritizing the wrong tasks or overlooking ones that require your immediate attention. As a result, your work efficiency slips and your productivity falls off the map.
Luckily, it’s easy to create a to-do list. You can do it the old-school way by putting pen to paper, mapping out your task list, and checking off items. Or you could integrate technology into the process by taking advantage of one of the many apps designed to keep you on track.
And no doubt one of the top players is Todoist. In fact, it’s been selected as an editor’s choice from PCMag, writing:
“If you’re looking for the best to-do list app, one that works on all your devices, has great features for monitoring your productivity, and lets you geek out on organizing everything you have to do, Todoist is for you.”
Workdays are full of potential time-drains – cluttered workspaces, unproductive meetings, and social media, just to name a few. Communication with coworkers, clients, and prospects, however, shouldn’t be one of them.
Effective communication is fundamental to workplace productivity. But improving communication won’t happen overnight. Nor will it happen on its own.
First things first – define what is and isn’t working regarding how your team communicates. Are you wasting hours on end meeting with coworkers in-person? Are you spending too much time on conference calls when a quick IM or even email could accomplish the same thing?
Either way, you need to implement a system for fixing what’s broken. That could mean a seminar or team-building centering around team communication. Or it could just mean implementing the right team communication software.
On that latter point, consider enterprise instant messaging. Business-oriented instant messengers feature a variety of channels, meaning right out of the box there’s a medium to suit any type of workplace communication.
Email and in-person communication still have their place. For example, if it’s not urgent or you need to copy multiple recipients – send an email. If you’ve got big or transformative news to share, then consider an in-person meeting.
Depending on the nature of the communication, some channels just make more sense than others. But it’s up to you to have the technology at your disposal to make that determination.
Give single-tasking a try! Research shows that multitasking reduces efficiency and productivity. Switching back and forth between tasks and tabs leads to a lag time while your brain transitions between information, costing up to 40% of one’s productive time.
But let’s face it: in today’s ever-dynamic workplace, you can’t completely avoid it. So it’s up to you be more intelligent and resourceful about how you multitask.
To maximize your online workflow, limit the number of open tabs in your browser window. Each open tab is an avoidable distraction. What’s more, open tabs not only make it harder for you to find information, but also negatively impact your device’s RAM by consuming more working memory. In the end, both you and your device’s efficiency slip.
Consider how you work with your your team, as well. All-in-one communication and collaboration platforms empower real-time communication while facilitating meaningful teamwork within one unified platform.
While you may not be able to avoid multitasking altogether, you can be smarter about how you approach it.
Much in the same way multitasking is here to stay, so is your task load. But there’s only so much time in a day. And your brain has even less productive time and capacity. So you’ve got to pinpoint ways to work smarter.
Work on the go – Commute times are growing. But instead of scrolling your news feed, use that time to manage the day’s to-do list, reply to instant messages and emails, or brainstorm. Today, mobile team communication apps not only keep you in touch with your team, but ensure collaboration transpires wherever you are.
Work in intervals – Whether its 25-minute sprints or 90-minute intervals, aim your focus on a single task or job with no distractions or interruptions for a short period of time. Then take a designated break to recharge. Don’t cram a week’s worth of tasks into one day and then try to complete it all without breaks.
Work on Yourself – When you have downtime at work, spend it on your health and well-being. Take a break from screens and devices and consider reading a book or doing some brain activities, physical exercises, or yoga, for example.
Smartphones, social media, cluttered workspaces, and over-connectedness can wreck your efficiency faster than the next notification. But while distractions are practically unavoidable these days, there are steps you can take to reduce them.
Now that you have some tangible methods to boost work efficiency, it’s time to take a step in the right direction.
Like most things though, improving efficiency and productivity is a process, and one that takes some self-examination, a strategy, commitment, and time.
Consider these five questions:
While not always easy to answer, these questions are crucial to providing an idea of where you stand at the moment, getting off on the right foot, and importantly, staying on track.
Everyone wants to improve their work efficiency, but turning that into reality is often easier said than done.
But trying and failing in the past isn’t a reason to give up now! By putting into action the five steps above, and then carefully considering a few questions to guide you along the way, you’ll find it easier than ever to reach a higher level of efficiency and productivity in your work.
Do you have any tips for improving work efficiency? What other steps would you add to this list? Share your thoughts, advice, and guidance with us!